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Position Overview

As a member of the Operations team, the Purchasing Clerk role provides purchasing and operational support, ensures profitable and timely procurement of products and drives efficiencies through effective process implementation. The Purchasing Clerk will work to ensure smooth operations, from initial procurement of goods to their delivery. This involves coordinating with various internal departments, such as sales and warehouse, as well as with external stakeholders, such as suppliers and transporters. The ultimate goal is to ensure that the supply chain operates efficiently and effectively, meeting the needs of the business and its customers.

Essential Job Functions

• Build and maintain relationships with suppliers and vendors
• Monitor vendor performance to ensure compliance with agreements
• Create portal order entries on various vendor portals
• Enter Sales Order (SO) confirmation numbers on corresponding POs
• Verify order acknowledgments and confirm pricing on POs
• Ensure accuracy of order details and update inventory systems with Estimated Delivery Dates (EDD)
• Continually monitor and update missed EDDs as soon as they appear within NetSuite dashboard
• Work closely with warehouse and distribution teams to manage inventory levels
• Monitor inventory to prevent shortages or overstocking
• Maintain accurate and organized purchasing records
• Prepare reports on purchasing activities, supplier performance, and inventory levels.
• Assist in budget tracking and cost-saving initiatives within the procurement department
• Manage open order report; review twice weekly for past dues and blanks, check completed folder for previous emails and follow ups and assign or send appropriately for updates required
• Prepare and process purchase orders and vendor return documents
• Track order status, verify product delivery dates, warehouse arrivals, and request expedites, and update ERP with current delivery data as it becomes available
• Place licensing/warranty dropship POs with associated manufacturers
• Monitor vendor returns and related tracking to ensure timely processing of returns
• Assist with RFQs and update item records with cross quote pricing as needed
• Provide backup support for specialists as needed
• Perform other duties as requested

Position Overview

As a member of the Engineering team, the Systems Engineer will provide technical expertise and pre- and post-sales support to our internal sales teams and customers. The Systems Engineer will recommend technology solutions based on application requirements and provide product technical training to MBSI WAV stakeholders.

Essential Job Functions

• Provide technical expertise and support to the Company’s sales team by:
o Participating in sales calls, customer and vendor meetings
o Providing design specifications and information to customers to help them understand the Company’s product offerings and solutions
o Using industry expertise to provide confidence and assurance to sales team and customers, providing requirements and recommendations to accomplish the customers’ goals
o Preparing Bill of Materials (BOMs) recommendations/requirements for customers and business partners
• Develop and maintain good personal relationships with existing and prospective customers
• Stay up-to-date and maintain a good knowledge base on all product lines providing solutions with respect to the lines offered
• Assist and provide technical insight, advice and/or recommendations in developing and implementing network strategies that will help facilitate sales growth across all product lines
• Participate in Company events, including partner events, roadshows, tradeshows, etc.
• Work closely with vendors and sales team to increase awareness of promotions
• Initiate and maintain long-term vendor relationships for future marketing business purposes
• Provide product technical training to strategic internal and external partners
• Perform other duties as assigned


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